Meeting Minutes - June (Board Meeting)

Lobbestael Elementary

Parent Teacher Club  

Board Meeting Minutes

June 21, 2012 @ 6:30pm

Attendance (6): Day, DuChene, Forrester, Polega, Silich, Tremberth

I.       Welcome, Introductions, & Norms: S. Silich

II.      Mission Statement: S. Silich

The Parent Teacher Club’s agenda is to lend support, both moral and financial, to cooperate with teachers, the administration and community to promote positive attitudes towards learning and education.

III.     Secretary Minutes: J. Tremberth

                                   A.        Motion to accept May minutes by D. Day, 2nd by K. DuChene. Motion     passed unanimously; with corrections of 1) attendance of 10 2) Edwards 3)  spelling correction to J. Johnston 4) K. Wambach 5) E. Peck was added as co- chair.

            IV.    Treasury Report: D. Day

                      A.        Motion to accept treasury report 1^st by J. Tremberth, 2nd by   K.DuChene.  Motion passed unanimously; with correction of 1) removal of 4^th  Grade H.T.H.T from field trip to be covered by other  source, i.e. building funds, total amount is $385.00.

V.      Principal Report: B. Polega

          A.        Open House / Curriculum Night – Grades K-2 9/4/12 & Grades 3-5 9/6/12

          B.        Picture Day  / Packet Pick-Up – August 29; postcard will be sent out

          C.        First Day of School – September 4 (full day)

          D.       Back To School BBQ – September 14, games will be added this year for kids. This is a free event.  Spirit wear will be for sale and there will be a silent auction. An RSVP flyer will be sent out. 

          E.        There will be a 3^rd kindergarten class being added at Lobbestael. 3 classes will share 2 aides. Class size will be 23-24 students. The PTC should plan ’12-’13 budget with additional Kindergarten section in mind.

          F.        Paid Preschool will be moving to Yacks.

          G.        Landscaping “L” project to begin August 1^st. Also would like to start grade level or class gardens.

          H.       AnneMarie Naybeck will be replacing D. Yope.

          I.         Student surveys were collected. Students reported feeling safe and are proud, 5% felt bullying still existed and there were many comments regarding the food.

          J.         PTC to help welcome new kids and families who come to school throughout the year. 

VI.    Old Business

          A.        Fun Run – D. Day

                      1. Dace will assemble team and schedule a summer meeting.

                      2. Need to check with Ms. Polega on # of students to order  give-a-ways. Stadium seat cushions?

         

                     

VII.   New Business

A.        Update Documents / Process – S. Silich

1. All brochures and Volunteer Sign-Up Sheet to be completed by August 1^st so they are ready to put in student folders by 8/29.    

2. Lobbestael Website to be reviewed.

3. PTC blog to be presented at next meeting (Jenica)

4. Dace to put together two options: 1) w/ a new more structured form for the teachers request 2) to have a pool fund teachers can pull from throughout the year. New forms/process will be presented to staff on a Wednesday staff meeting.

5. Due to paid preschool moving the PTC will not need to include them next year.

6. ECSE will be included

7. The By-Laws will be reviewed by board members and any revision required will be made.

8. The fiscal year will be August 1^st – July 31^st.        

B.        Donated Journals

            1. Motion to accept the donation of classroom journals by the PTC, 1^st  by J. Tremberth, 2nd by T. Forrester.  Motion passed unanimously. 

C.        Box Tops – T. Forrester

            1. Looking for a small reward option for KDG Box Tops at round up. It was suggested/ asked if the left over Fun Run prizes could be used  from past years.

D.       PTC Meetings

            1. PTC Board Meeting – August 23^rd @ 6:00 pm

            2. PTC general meetings will be held 2^nd Wednesday each month at  6:30pm.

VIII.  Agenda Items –

1. Lobbestael Website

2. PTC Blog

3.  Student journals

4. PTC Brochure & Volunteer Sign-Up forms

5.  FUN RUN Update

6. Budget Forms & Process/Distribution

7.  By-Law Final Copy

                                       

            Meeting Adjourned at 10:07 pm

If you’re not already clipping and saving Box Tops from your home products for Lobbestael Elementary, please start today!  Talk to your friends, relatives, and neighbors about helping out Lobbestael too!  Each Box Top is worth 10 cents and and every cent counts! 

Visit http://www.boxtops4education.com for more information

May Meeting Agenda

PARENT – TEACHER CLUB

LOBBESTAEL ELEMENTARY

P~TC MEETING AGENDA

May 8, 2012 @ 6:30pm

I.             Welcome & Introductions: Susan Silich

II.            Norms: Susan Silich

                    1) Begin the meeting on time

                 2) Please turn off cell phones

                 3) Be respectful

                 4) One speaker at a time

                 5) Stay on topic

                 6) Discussions shall be limited to the set agenda

                 7) Motions will be made and seconded

                 8) Majority vote passes motion

III.           Mission Statement: Susan Silich

The Parent~Teacher Club’s agenda is to lend support, both moral and financial, to cooperate with the teachers,

the administration and the community to promote a positive attitude towards learning and education.

III.           Secretary Minutes: J. Tremberth

IV.          Treasury Report: Dace Day

V.            Principal Report: Ms. Polega

VI.   Old Business

A.   Restaurant Night (follow up) – Roxanne Tances

B.    Skate Night  (follow up) – Roxanne Tances

C.   Ice Cream for students (5/22) – K. DuChene

D.   Ice Cream Social (follow up) – Dace Day

E.    PALS Week (5/14-5/18) – Kris DuChene

F.    Field Day Sno Cones (5/10, rain day 5/11) – Erin Peck / Kristen Wambach

G.   Emma’s Day (6/5) – L. Lepine & J. Hackett

VII.     New Business

                A. Fun Run

VIII.        Agenda Items   

IX.           Adjournment

May Meeting Minutes

Lobbestael Elementary

Parent~Teacher Club Meeting

Meeting Minutes

May 8, 2012 @ 6:30pm

Attendance (9): Day, DuChene, Edwards, Forrester, Hackett, Manor, Polega, Silich, Thieme, Tremberth

I.       Welcome, Introductions, & Norms: S. Silich

II.      Mission Statement: S. Silich

The Parent~ Teacher Club’s Agenda is to lend support, both moral and financial, to cooperate with teachers, the administration and community to promote positive attitudes towards learning and education.

III.     Secretary Minutes: J. Tremberth

                                   A.        Motion to accept minutes by J. Edwards, 2nd by J. Hackett. Motion passed unanimously.

            IV.    Treasury Report: D. Day

                      A.        Motion to accept treasury report by J. Edwards, 2nd by J. Hackett.  Motion passed unanimously, with correction of November 2011 to have an additional $560.00, so there is $3,971.00 remaining in the field trip fund.

V.      Principal Report: B. Polega

          A.        The district’s new Superintendent, Jackie Johnston, visited Lobbestael.

          B.        Summer school opportunities are available, brochures are out and info is available online.

          C.        Maintenance/transportation has been contacted in regards to the Lobbestael parking lot. A                   civil engineer will visit and evaluate the help with the pick-up traffic / issues.

          D.       A landscaping company has been contacted to design an “L” shaped garden near the sign.

          E.        A student survey has been distributed among the 3^rd – 5^th graders. The surveys are due back by the 11^th and are completed during class.

VI.    Old Business

          A.        Restaurant Night – R. Tances

                      1. Still tracking Boston Market check.

                      2. Stevie B’s check is in.

                      4. No restaurant nights are planned for May.

          B.        Ice Cream for students (5/22, 11am-2pm) – K. DuChene

1. Flyer to go up in teachers lounge soon.

2. A hose hook-up is req’d for the truck, Ms. Polega to look into this.

3. Kids who are dairy free, will receive a popsicle. Teacher will need to let PTC know.

          C.        Ice Cream Social (Follow-up) – D. Day

1. 200 people attend and the night went good.

2. It was suggested for next year that a planned activity be incorporated for the kids.

3. Ms. Polega stated that next year there will be even more artwork.

          D.       Emma’s Day – J. Hackett & L. Lepine

                      1. Priced out cookies at Sam’s Club, $5.98 for 2 dozen, cookies will be served to                      the  parents and children

                      2. Lemonade will be served to all.

                      3. Lisa & Jennifer are donating a six foot “Emma’s Day” banner for the refreshment table.

          E.        Field Day – K. Wamback + E. Peck

                      1. Mr. O and the PTC are all set with volunteers.

                      2. The cost of the sno-cone machine is $30 and will be picked up on Wednesday.

                      3. Syrup and pumps need to be purchased, there are $70 dollars remaining in the budget.

         

                     

VII.   New Business

A.        Fun Run – D. Day

            1. Dace Day will chair the event this year. J

            2. A committee will be formed and an email will be sent out requesting volunteers.

            3. Looking for new ideas and suggestions.

            4. Waiver form to be kept separate from donation form and will be due a week in advance this year.  The    PTC will work with the teachers to remind kids/parents to get the waivers turned in.

            5. Work on the prizes and donations will begin over the summer. Prize donations will be accepted             and appreciated.

Motion made to accept the board as nominated above by L. Lepine, 2^nd motion by J. Hackett. Motion passed unanimously. Since candidates are running unopposed, no election in needed at May meeting.

B.        Campbell Labels – T. Forrester

            1. We currently have 19,826 points.

            2. Motion made to provide the noon-aides w/ the requested balls/ropes/chalk for a total of 3000                   points by D. Day, 2^nd motion by J. Edwards. Motion passed unanimously.

            3. Motion to use remaining Campbell points for Fun Run prizes by D. Day, 2^nd by S. Thieme. Motion           passed unanimously.

            4. Box Top check came in for $622.00.

            5. Summer collection sheets to go home with students soon.

            6. A “friends & family plan” will be created with a baggie and label system to encourage more people     to donate who are out of school.

VIII.  Agenda Items – n/a

                                       

            Meeting Adjourned at 7:42pm